California Job Laws: Employment and Worker Rights Guide 2025
Understanding California Employment Laws
California employment laws are designed to protect employees’ rights and ensure that employers provide a safe and fair work environment. Both federal and state regulations govern these laws, and employers must comply with both to avoid penalties and lawsuits. California employment laws cover various topics, including wages, hours, leave rights, workplace safety, and anti-discrimination protections. By understanding these laws, employers and employees can ensure a harmonious and legally compliant workplace.
Overview of Federal and State Laws
Federal laws, such as the Fair Labor Standards Act (FLSA), provide a foundation for employment laws across the United States. However, California has its own set of laws that provide additional protections for employees. The California Labor Code, for example, requires employers to provide paid sick leave, minimum wage, and overtime pay, among other benefits. These state-specific laws are designed to offer greater protection and benefits to California employees, ensuring that their rights are upheld in the workplace. Compliance with both federal and state laws is crucial for California employers to avoid legal issues and ensure fair treatment of their workforce.
Wages and Hours
Minimum Wage
$16.00 per hour for all employers as of January 1, 2024
Some cities have higher local minimum wages
Fast food workers: $20.00 per hour minimum wage starting April 1, 2024
These minimum wage requirements are mandated by California law.
Overtime
Time-and-a-half (1.5x regular rate) for:
- Hours worked beyond 8 in a workday
- Hours worked beyond 40 in a workweek
- First 8 hours worked on the 7th consecutive day
Double time (2x regular rate) for:
- Hours worked beyond 12 in a workday
- Hours worked beyond 8 on the 7th consecutive day
Exempt employees, typically those in administrative, executive, and professional roles, are not entitled to overtime pay.
Meal and Rest Breaks
- 30-minute unpaid meal break required when working more than 5 hours
- Second 30-minute meal break required when working more than 10 hours
- 10-minute paid rest break for every 4 hours worked
- Premium pay of one hour’s wages for missed breaks
Right to Fair Wages and Pay Equality
California employees have the right to fair wages and pay equality. As of January 1, 2024, the state’s minimum wage is $16.00 per hour for all employers, with some cities setting higher local minimum wages. Additionally, fast food workers will receive a minimum wage of $20.00 per hour starting April 1, 2024. Employers must also provide equal pay for equal work, regardless of sex, race, or other protected characteristics. This commitment to pay equality ensures that all employees are compensated fairly for their work, promoting a more equitable workplace.
Leave Rights
Paid Sick Leave
- Minimum 40 hours or 5 days per year
- Accrual begins on first day of employment
- Can be used after 90 days of employment
- Unused sick leave must carry over to next year
Family and Medical Leave
- Up to 12 weeks of job-protected leave under CFRA (California Family Rights Act)
- Applies to employers with 5 or more employees
- Eligible after 12 months of employment and 1,250 hours worked
- Can be used for:
- Birth, adoption, or foster care placement
- Serious health condition of employee or family member
- Military exigency
The CFRA is part of California Fair Employment regulations.
Paid Family Leave
- Up to 8 weeks of partial wage replacement
- Funded through State Disability Insurance (SDI)
- Can be used for bonding with new child or caring for ill family member
- No job protection, but may run concurrently with CFRA
Workplace Safety and Health
Safety Requirements
- Employers must provide safe, healthy workplace
- Written Injury and Illness Prevention Program (IIPP) required
- Protection from hazardous conditions
- Personal protective equipment when needed
- COVID-19 prevention measures as required by current regulations
Workers’ Compensation
Coverage required for all employers
Benefits for work-related injuries/illnesses include:
- Medical care
- Temporary disability payments
- Permanent disability payments
- Death benefits for dependents
Employees must file a workers compensation claim to receive benefits for work-related injuries.
Anti-Discrimination Protections
Protected Categories
- Race, color, ancestry, national origin
- Religion, creed
- Age (40 and older)
- Disability (physical and mental)
- Sex, gender, gender identity, gender expression
- Sexual orientation
- Marital status
- Military/veteran status
- Medical condition
- Genetic information
- Political activities/affiliations
- Status as victim of domestic violence, assault, or stalking
Sexual Harassment Prevention
- Mandatory sexual harassment training:
- 2 hours for supervisors every 2 years
- 1 hour for non-supervisory employees every 2 years
- Employers must have written anti-harassment policy
- Protection from retaliation for reporting harassment
Privacy Rights
Personal Information
- Right to access personnel files
- Protection of confidential medical information
- Social media privacy protections
- Restrictions on credit reports for employment
Monitoring and Surveillance
- Notice required for electronic monitoring
- Restrictions on audio/video recording in private areas
- Protection of off-duty conduct
Termination Rights
Final Pay Requirements
- Immediate payment required for termination
- 72 hours notice required for resignation
- All accrued vacation must be paid out
- Penalties for late final pay
Firing an employee in violation of an employment contract can lead to legal claims against the employer.
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Wrongful Termination in California
California is an “at-will” employment state, which means that employers can terminate employees without cause. However, there are exceptions to this rule. Employers cannot terminate employees for discriminatory reasons, such as age, disability, or sexual orientation. Employees who believe they have been wrongfully terminated can file a claim with the California Department of Fair Employment and Housing (DFEH) or seek the advice of an employment law attorney. Understanding these protections can help employees recognize their rights and take appropriate action if they face wrongful termination.
Mass Layoff Notifications
California employers are required to provide mass layoff notifications to affected employees and state and local representatives at least 60 days before a plant closure or mass layoff. This is governed by the Worker Adjustment and Retraining Notification (WARN) Act, which aims to protect employees and their families from sudden job loss. By providing advance notice, the WARN Act helps employees prepare for the transition and seek new employment opportunities, thereby mitigating the impact of mass layoffs.
These new sections provide a comprehensive overview of California employment laws, including the right to fair wages and pay equality, wrongful termination, and mass layoff notifications. They also highlight the importance of complying with both federal and state laws to avoid penalties and lawsuits.
Unemployment Insurance
- Available for qualifying job losses
- Weekly benefit amount based on prior earnings
- Must be able and available for work
- Must actively seek employment
Reporting Violations
State Agencies
- Labor Commissioner’s Office (wage/hour violations)
- Department of Fair Employment and Housing (discrimination)
- Division of Occupational Safety and Health (workplace safety)
- Employment Development Department (unemployment insurance)
Employees can also report violations under federal law.
Statute of Limitations
- Wage claims: 3 years
- Discrimination claims: 3 years
- Written contract violations: 4 years
- Verbal contract violations: 2 years
Additional Protections
Independent Contractor Classification
- ABC Test determines worker classification
- Presumption of employee status
- Specific exemptions for certain occupations
Labor laws provide guidance on worker classification, ensuring compliance with state and federal regulations.
Predictive Scheduling
- Advanced notice of work schedules required in certain industries
- Extra pay for schedule changes with short notice
- Right to rest between shifts
Whistleblower Protection
- Protection from retaliation for reporting:
- Violations of law
- Unsafe working conditions
- Patient safety concerns (healthcare)
- Government fraud or waste
Note: This guide provides general information and should not be considered legal advice. Laws and regulations may change. Consult with a qualified attorney for specific guidance.
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